DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St. Nicholas, Hardenhuish
1.
Your personal data – what is it?
Personal data relates to a
living individual who can be identified from that data. Identification can be by the information
alone or in conjunction with any other information in the data controller’s
possession or likely to come into such possession. The processing of personal
data is governed by the General Data Protection Regulation (the “GDPR”).
2.
Who are we?
The PCC of St. Nicholas,
Hardenhuish is the data controller (contact details below). This means it decides how your personal data
is processed and for what purposes.
3.
How do we process your personal data?
The PCC of St. Nicholas,
Hardenhuish complies with its obligations under the “GDPR” by keeping personal
data up to date; by storing and destroying it securely; by not collecting or
retaining excessive amounts of data; by protecting personal data from loss,
misuse, unauthorised access and disclosure and by ensuring that appropriate
technical measures are in place to protect personal data.
We use your personal data
for the following purposes: -
·
To enable us to provide a
voluntary service for the benefit of the public in a particular geographical
area as specified in our constitution;
·
To administer membership records;
·
To fundraise and promote the
interests of the charity;
·
To manage our employees and
volunteers;
·
To maintain our own accounts and
records (including the processing of gift aid applications);
·
To inform you of
news, events, activities and services running at St Nicholas;
4.
What is the legal basis for processing your personal data?
·
Explicit consent of the data subject so that we can keep you
informed about news, events, activities and services and process your gift aid
donations and keep you informed about diocesan events.
·
Processing is necessary for carrying out obligations under
employment, social security or social protection law, or a collective
agreement;
·
Processing is carried out by a not-for-profit body with a
political, philosophical, religious or trade union aim provided: -
o
the processing relates only to members or former members (or those
who have regular contact with it in connection with those purposes); and
o
there is no disclosure to a third party without consent.
5.
Sharing your personal data
Your
personal data will be treated as strictly confidential and will only be shared
with other members of the church in order to carry out a service to other
church members or for purposes connected with the church. We will only share your data with
third parties outside of the parish with your consent.
6.
How long do we keep your personal data[1]?
We
keep data in accordance with the guidance set out in the guide “Keep or Bin:
Care of Your Parish Records” which is available from the Church of England
website [see footnote for link].
Specifically, we retain
electoral roll data while it is still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and
parish registers (baptisms, marriages, funerals) permanently.
7.
Your rights and your personal data
Unless subject to an
exemption under the GDPR, you have the following rights with respect to your
personal data: -
·
The right to request a copy of your personal data
which the PCC of St. Nicholas, Hardenhuish holds about you;
·
The right to request that the PCC of St. Nicholas,
Hardenhuish corrects any personal data if it is found to be inaccurate or out
of date;
·
The right to request your personal data is erased
where it is no longer necessary for the PCC of St. Nicholas, Hardenhuish to
retain such data;
·
The right to withdraw your consent to the processing
at any time
·
The right to request that the data controller provide
the data subject with his/her personal data and where possible, to transmit
that data directly to another data controller, (known as the right to data
portability), (where applicable) [Only
applies where the processing is based on consent or is necessary for the
performance of a contract with the data subject and in either case the data
controller processes the data by automated means].
·
The right, where there is a dispute in relation to the
accuracy or processing of your personal data, to request a restriction is
placed on further processing;
·
The right to object to the processing of personal
data, (where applicable) [Only applies
where processing is based on legitimate interests (or the performance of a task
in the public interest/exercise of official authority); direct marketing and
processing for the purposes of scientific/historical research and statistics]
·
The right to lodge a complaint with the Information
Commissioners Office.
8. Further processing
If we wish to use
your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use
prior to commencing the processing and setting out the relevant purposes and
processing conditions. Where and whenever necessary, we will seek your prior
consent to the new processing.
9. Contact Details
To
exercise all relevant rights, queries of complaints please in the first
instance contact the Benefice Administrator, St. Paul’s Church Hall, Malmesbury
Road, SN15 1PS or
Email: greenways@stpaulsweb.org.uk
You
can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
[1] Details
about retention periods can currently be found in the Record Management Guides
located on the Church of England website at: - [1]
Details about retention periods can currently be found in the Record Management
Guides [1] Details
about retention periods can currently be found in the Record Management Guides
located on the Church of England website at: -https://www.churchofengland.org/aboutus/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx